Outgoing staff mobility

Types of mobility

Staff mobility for teaching allows Higher Education Institutions (HEI) teaching staff or staff from enterprises to teach at a partner HEI abroad.
Staff mobility for training supports the professional development of HEI teaching and non-teaching staff in the form of training events abroad (excluding conferences) and job shadowing/observation periods/training at a partner HEI, or at another relevant organisation abroad.

Duration of mobility period

Period of mobility
The minimum period of staff mobility (for teaching or training) is 2 days between programme countries and 5 days between programme and partner countries. One day before the start of the mobility activity and one day after the end of the activity, i.e. 2 additional days are added to the period of mobility which is then used to calculate the individual grant support.
The maximum period of staff mobility (for teaching or training) is 5 days (12 days for some partner countries). One day before the start of the mobility activity and one day after the end of the activity, i.e. 2 additional days are added to the period of mobility which is then used to calculate the individual grant support.

In all cases, a teaching activity has to comprise a minimum of 8 hours of teaching per week (or any shorter period of stay). If the mobility lasts longer than one week, the minimum number of teaching hours for an incomplete week should be proportional to the duration of that week.

Funding rules

Staff mobility between Programme countries
Travel support
The travel support represents contribution to the travel costs of participants, from Plovdiv to the venue of the activity and return. The amount depends on the “travel distance” – distance between point of departure (city of sending institution) and point of arrival (Plovdiv). It can be calculated with the help of an : on-line calculator

The amount of travel support is determined according to the following table:

Travel distances Amount
Between 10 and 99 km 20 EUR per participant
Between 100 and 499 km 180 EUR per participant
Between 500 and 1999 km 275 EUR per participant
Between 2000 and 2999 km 360 EUR per participant
Between 3000 and 3999 km 530 EUR per participant
Between 4000 and 7999 km 820 EUR per participant
8000 km or more 1500 EUR per participant

Individual support
The individual support for staff mobility between programme countries is determined according to the following table:

Receiving country Amount (euros per month)
Group I

Denmark, Finland, Iceland, Ireland, Luxembourg, Sweden, United Kingdom, Liechtenstein, Norway 180
Group II Austria, Belgium, Germany, France , Italy, Greece, Spain, Cyprus, Netherlands, Malta, Portugal 160
Group III Bulgaria, Croatia, Czech Republic, Estonia, Latvia, Lithuania, Hungary, Poland, Romania, Slovakia, Slovenia, North Macedonia, Turkey, Serbia 140

Staff mobility between Programme and Partner countries according to the signed agreement from 01.08.2019 until 31.07.2022 (Colombia, Russian Federation and US)

Staff will receive an EU grant as financial support for their costs for travel and subsistence during the period abroad.
Travel support
The travel support represents contribution to the travel costs of participants, from Plovdiv to the venue of the activity and return. The amount depends on the “travel distance” – distance between point of departure (city of sending institution) and point of arrival (Plovdiv). It can be calculated with the help of an : on-line calculator
The amount of travel support is determined according to the following table:

Travel distances Amount
Between 10 and 99 km 20 EUR per participant
Between 100 and 499 km 180 EUR per participant
Between 500 and 1999 km 275 EUR per participant
Between 2000 and 2999 km 360 EUR per participant
Between 3000 and 3999 km 530 EUR per participant
Between 4000 and 7999 km 820 EUR per participant
8000 km or more 1500 EUR per participant

Individual support

Amount (per day in EUR) 180

Selection

The selection procedure at Medical University Plovdiv proceeds as follows:
The date of the selection procedure and the members of the selection committee are decreed officially by the Rector of Medical University – Plovdiv.
Date, time and place of the selection are announced on the University web site, at public places at different University locations and by official letters to all Departments and Sections not later than 2 weeks before the selection.
Staff members who wish to apply for mobility should prepare the following documents: 1. Application form; 2. European format CV; 3. Certificate of foreign language proficiency (English or the language of the host country) – level B2.
The applicants’ documents are assessed beforehand to determine eligibility for participation in the selection procedure.
A short interview is carried out at the time of selection. If there is more than one candidate for one place, the most worthy candidate is selected and the rest are offered alternative places, if available. If there are
more eligible candidates than the number of possible mobilities, those candidates are entered in a standby list.
A second selection procedure may be organised in case of insufficient number of candidates and remaining financial resources according to the signed contract between Medical University Plovdiv and the National Agency.
The receiving institution reserves the right for final decision whether to accept the selected staff member or not.

I wish to apply

Eligibility for participation in the selection procedure is determined and subsequent selection is organized by the sending institution -> Selection
The selection procedure at Medical University Plovdiv proceeds as follows:
The date of the selection procedure and the members of the selection committee are decreed officially by the Rector of Medical University – Plovdiv.
Date, time and place of the selection are announced on the University web site, at public places at different University locations and by official letters to all Departments and Sections not later than 2 weeks before the selection.

Staff members who wish to apply for mobility should prepare the following documents:

1. Preliminary program

2. European format CV;

3. Certificate of foreign language proficiency (English or the language of the host country) – level B2.

The application should be submitted on-line on https://erasmus.mu-plovdiv.bg/application

The applicants’ documents are assessed beforehand to determine eligibility for participation in the selection procedure.
A short interview is carried out at the time of selection. If there is more than one candidate for one place, the most worthy candidate is selected and the rest are offered alternative places, if available. If there are more eligible candidates than the number of possible mobilities, those candidates are entered in a standby list.
A second selection procedure may be organised in case of insufficient number of candidates and remaining financial resources according to the signed contract between Medical University Plovdiv and the National Agency.
The receiving institution reserves the right for final decision whether to accept the selected staff member or not.

Before I leave

The selected teaching and non-teaching staff members make contact with Medical University Plovdiv and determine the period and programme of the mobility activity. The sending institution should send to MU Plovdiv a letter, which confirms that the respective staff member was selected for teaching/training mobility at MU Plovdiv. The sending institution, the receiving institution (MU- Plovdiv) and the participant sign Mobility Agreement for Teaching.

Mobility Agreement for Teaching

Mobility Agreement for Training

These agreements define the expected outcomes of the mobility and list the rights and obligations of each of the three parties. The agreement must be signed by the three parties before the staff member can start the Erasmus mobility activity.

Before I return

At the end of the mobility activity the participant should receive the following documents from the Erasmus office at Medical University Plovdiv:
– Certificate of Attendance which certifies the duration of the mobility period and the activities performed

Certificate of attendance (teaching)

Certificate of attendance (training)

– Mobility Agreement – Staff Mobility for Teaching / Mobility Agreement – Staff Mobility for Training approved, signed and stamped by the sending institution, the receiving institution and the participant

Mobility Agreement for Teaching

Mobility Agreement for Training

After I return

Within 10 days of the participant’s return he or she should bring to the person or office, which is responsible for administering the Erasmus activities at the sending institution the following documents in order to have the mobility recognised:
– Certificate of Attendance which certifies the duration of the mobility period and the activities performed at the host university;
– Mobility Agreement – Staff Mobility for Teaching / Mobility Agreement – Staff Mobility for Training approved, signed and stamped by the sending institution, the receiving institution and the participant;
Within 10 days of the participant’s returns he or she should also present to the Erasmus Office at Medical University- Plovdiv documents which demonstrate dates of entering and leaving the host country (copies of tickets, boarding passes, receipts from accommodation payments, copies of international passport with dates of entering and leaving the host country if applicable, receipts from fuel purchases and highway tolls).
The participant must fill out an on-line Participant Report in Mobility Tool+ not later than 15 days after the end of the mobility period.